Start with both addresses
Add the actual hotel, airport terminal, home or meeting address at each end. Include any stops and any fixed arrival time. For a return journey, specify its date, pickup time and pickup address separately.
Count passengers and bags separately
Count every passenger, including children, and exclude the driver. List large suitcases, cabin bags and bulky items such as a pushchair. Describe child-seat or access needs before a vehicle is proposed.
Check what the quote covers
Before confirming, ask for the actual vehicle and seating layout, meeting instructions, total price and inclusions. Check the waiting, delay, cancellation and amendment terms, along with any extra charges. Keep the final arrangement where you can read it during the journey.
Your preparation
Have these details ready
Start with the essentials. Tick off what you have ready.
This is a planning checklist, not immigration advice. Confirm current entry and document requirements with the relevant authorities.
Official entry requirements